Meeting 020207

Present: Anna, Linda, Michael, Art, Grant, Davina, Dave

Grant found out today in Elizabeth's an academic book on science fiction, in introduction mentioned as an aside the first play done was on BBC 70 years ago. So next year will be anniversary, so we shoud do something to commemorate this.

Anna's report - went to WASFF meeting, have told them we have new treasurer - Elaine, Anna now on a tin duck committee for this year, Elaine, Matt and Anna had a meeting on Tuesday and started working on the budget, should have that ready by next meeting. Have been discussing with Grant funding application and logo - Grant still working on. Michael to do website before launch. 

Need to contact all of our guests for short bios and publicity photo. Sonia to do academic stream, in her absense this was agreed upon. Sonia to contact Henry Jenkins again. Davina to contact Glenda. Grant to contact Paul and Ken. Dave to contact Zara.

Harper Collins - still to meet Teresa on Tuesday.

Logo will be done on Saturday. Grant says we can start printing logos on Monday, Linda to pick them up so that we can start typing up letters of confirmation.

Draft contract to come out asap. Linda to liaise with Rohan and to establish another meeting with Rendezous. Dave happy with room layout. Discussion re: market day and where we could have it. Art show a bit dubious. Want everyone to see the space before we amke up any decision or plans. Beyond servicing the vendors, it si important for the guests to be able to push their own work throughout the con. It is for the guests, not for the fans.

Emma volunteered to head up the art show. Should start categorising art. Should be confirmed with Emma.

Launch - Main thing Sonia and Grant were talking about, is that every single person who will be coming to our launch will be probably coming to our con anyways. What Grant wants to do is give them all the ammunition they need to be able to go out and recruit. What we want to do is provide them the background of the guests. Want to do something like a powerpoint presentation. Ask BBC for some clips, speak to ABC shop as well. Do a loop of 100 years of SF cinema. Run a game show at the end. Offer free membership to person who can stay on the longest. 

Need four things - script, powerpoint presentation, whatever we do afterwards, loop stuff to run at the beginning. Stills for out of time - and then do a huge number as the ights go down. Deadline of two weeks for cds of what we classify science fiction, horror, fantasy - gaming, dvds, roleplay, books, media. All drafts to be done in two weeks.

Programming committee to consist of Dave, Grant and Sonia.

Davina - Art show sub committee.

Time to add new people to committee - 

Meetings set for Saturday 17th 11am - Dave's meeting
Friday 2nd - 8pm Anna's

Sonia's number - 0408 08 08 74

Graham to come to next meeting.

Grant has approached the City of Stirling for a grant.

Sponsorship from cancer council - free sunscreen.

Next meeting's agenda - advertising external to the convention - eg Eastern States, schools etc.